Conveyor Guard Bracket Package
- Needed by
- Aug 14
- Line items
- 4
- Suppliers
- 3 invited
Workflow
A controlled path from supplier request to PO draft.
Eight stages, each with a clear owner: your team makes the calls, ProcureIQ keeps the evidence, exceptions, and status visible.
Freight included
field evidence94%Freight excluded
field evidence88%Net 45
field evidence91%Create the RFQ
What you doDefine line items with specs, quantities, units, needed-by dates, delivery location, and an internal reference your team can trace later.
What ProcureIQ surfacesA structured request record and a supplier-ready email draft that asks every supplier for the same things: unit pricing, lead time, freight terms, payment terms, validity, and exceptions.
Why it mattersMost bad comparisons start with an inconsistent request. When suppliers answer different questions, no tool can line their quotes up honestly.
Add suppliers
What you doAttach supplier records — contacts, typical items, payment terms, notes — and invite enough of them for real coverage.
What ProcureIQ surfacesPrior quote behavior for each supplier in your workspace: response history, lead-time patterns, and how complete their last quotes were.
Why it mattersTwo quotes is a coin flip; three or more comparable quotes is a decision. Supplier context tells you who tends to quote fully and deliver on time.
Bring quotes in
What you doUpload the PDF or spreadsheet, or paste the supplier email — no inbox connection required. The original source is stored with the quote.
What ProcureIQ surfacesA quote record linked to the RFQ and supplier, with the raw source preserved next to everything extracted from it.
Why it mattersWhen a number is questioned three weeks later, the answer should be one click away — the source document, not someone’s memory.
Review the extraction
What you doApprove or correct each extracted field — totals, lead time, freight, payment terms, validity, line items — before anything is compared.
What ProcureIQ surfacesField-level confidence scores and source snippets. Low-confidence fields are flagged for review; missing fields stay visibly empty instead of being guessed.
Why it mattersAn extraction error that slips into a comparison becomes a purchasing error. Nothing enters the decision until a person has cleared it.
Compare side by side
What you doRead one normalized table instead of five documents: totals, unit prices, lead-time spread, freight and payment terms, validity, and taxes.
What ProcureIQ surfacesRisk flags per supplier — missing terms, expiring or expired quotes, price variance beyond 20% of the group average, exclusions buried in notes, incomplete line coverage.
Why it mattersThe cheapest number is rarely the whole cost. Freight, terms, and lead time change the real ranking — the table makes those tradeoffs explicit.
Decide, with a note
What you doSelect the supplier and record the reasoning — including when you override the draft recommendation and why.
What ProcureIQ surfacesA draft recommendation with its reasons and open risks, plus a needs-review warning whenever confidence is low or high-severity flags are open.
Why it mattersA decision note written at decision time is what makes the choice defensible in an audit, a dispute, or next quarter’s review.
Draft the purchase order
What you doGenerate an editable PO draft from the selected quote and RFQ lines, then adjust totals, taxes, freight, and delivery details.
What ProcureIQ surfacesA draft carrying the quote reference, supplier details, line items, and terms — statused as requiring human approval from the moment it exists.
Why it mattersRetyping a quote into a PO is where transposition errors are born. Drafting from the approved quote keeps the paper trail consistent.
Approve, then export
What you doApprove internally, then export CSV or PDF for your ERP, accounting system, or the supplier.
What ProcureIQ surfacesAn audit trail of who reviewed, selected, approved, and exported — every step attributable after the fact.
Why it mattersProcureIQ never sends purchase orders on its own. The system prepares; your team commits.
Field guide
Six quote traps this workflow is built to catch.
Patterns every purchasing team has been burned by at least once — and the checks that keep them out of your purchase orders.
Expiring validity
Metal, resin, and freight-linked quotes often hold for 15–30 days. A quote that expires mid-approval reopens the whole negotiation — ProcureIQ flags validity windows and expired quotes automatically.
Freight exclusions
Two totals are not comparable if one includes delivery and the other quietly excludes it. Freight terms are extracted per quote and their absence is flagged as a risk.
Substitutions and alternates
A lower price sometimes buys a different part. Notes mentioning substitutions, alternates, or exclusions are surfaced next to the comparison, not buried in an attachment.
Minimum order quantities
A great unit price at 500 units is not a price at your quantity of 120. Reviewing extracted line items against RFQ quantities catches coverage gaps before selection.
Payment-term cash impact
Net 15 versus Net 60 changes what a quote costs your cash flow. Terms sit beside price in the comparison so the tradeoff is visible, not discovered at invoice time.
Unit and currency ambiguity
Per-piece versus per-hundred, USD versus CAD — small ambiguities create large errors. Extraction keeps units and currency explicit, and uncertain fields stay marked for review.
Next step
Walk the workflow yourself on sample data.
The live demo runs this exact flow — no account required.